for hunting operations
Duck blinds or elk camps. On one calendar.
Multi-day hunts booked a year out, guides and packers who need paying, and a blind rotation that has to be remade every time the wind turns. The operation behind the season, run in one place.
the shape of the problem
A hunt might be booked a year out, or the night before
Someone books in November for next October. Between those dates sit a deposit schedule, a draw result, a licence, a guide who may or may not still be with you, and a camp that has to be provisioned. Someone else books this week, because the wind finally turned and the birds are moving. Most booking software only understands one of those.
So the hunts end up in a spreadsheet, and the spreadsheet becomes the business.
- A hunt is booked a year out, and the deposit schedule has to run that whole runway
- A lease books solid for six weeks, and the blind rotation has to be re-matched to the wind every morning
- Weather and game move the plan, and the reschedule has to move the guide, the camp, and the client with it
- The same client hunts in October and fishes in July, and should be one record
- Your guides are contractors with certifications that expire, and you need to know before an inspection does
what we run
The season, end to end
Multi-day hunts on the calendar
A five-day camp occupies five days and the guides who are on it, so the day trip cannot be booked over the top of it.
The morning puzzle
Matching the blind or spot, the guide, and the client, remade fast when a front comes through and the plan has to flip before sunrise.
Tags, draws, stamps, and licences
What each hunter holds — a draw tag, a state or federal duck stamp, a HIP number — and what is still outstanding. Collected before they arrive, not sorted out in camp or the truck bed.
Camps and spike camps
Where people are sleeping, who is where, and what has to get there. Locations on the trip rather than in somebody’s head.
Pack-out and logistics
Stock, packers, and the pack-out on the schedule as real work with real people attached, because that is what it is.
Guides and packers, paid off the trip
Different rates for different roles and days. The completed hunt produces the pay, and 1099s accumulate across the season.
Compliance with the trips
Use reporting, outfitter licences, and guide certifications tracked as the season happens instead of reconstructed after it.
many hunting outfits are not only hunting outfits
If you fish in the summer, that belongs here too
Floats in July and camps in October is one business with two vocabularies, not two businesses. The client who does both should be one record, and the guide who works both seasons should be one payroll.
proof
Operations running on Brindlechute today
Our hunting films are still being shot. In the meantime, ask us on the demo to put you in touch with an operation that runs camps on Brindlechute — we will make the introduction rather than show you a testimonial we wrote ourselves.
Bring us a season, not a slot
Show us the hunt that is hardest to keep straight — the draw and the camp, or the lease and the blind rotation. We will build that on the calendar in front of you.